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Cylas Tee

Your Business, Working While You Sleep

Automations & AI

You don’t need more software. You need the software you already have to talk to each other. We connect your forms, calendar, CRM, email and invoicing so a new lead is followed up, booked and onboarded without you touching a keyboard, and add an AI assistant that answers questions from your own content around the clock. Everything is built inside accounts you own and explained in plain English, so you are never dependent on us to understand it.

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Usually replies within 12 hours · Fixed quote before starting

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Tell Us About Your Project

  • 1–2Weeks Per Workflow
  • 24/7AI Lead Capture
  • 9Countries Served
  • 100%Remote

Automations & AI Services

Choose The Right Fit

Every option below is a complete service with a fixed scope and a fixed quote. Not sure which one you need? Ask below and we will point you the right way.

Compare Pricing

Not Sure Which Type Your Project Belongs To?

Tell us what you are trying to achieve and we will tell you honestly where to start. No obligation.

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The Unfair Advantage

Make The Software You Already Pay For Do The Work

Did you know? The tools you already pay for every month can probably run most of your admin on their own. They have just never been introduced to each other.

Your form knows a lead came in. Your calendar knows they booked. Your invoicing tool knows they paid. None of them tell the others, so you do, by hand, every single time. That is where the hours go, and it is also where leads slip through and invoices get forgotten.

Connecting them is the cheapest, fastest improvement most small businesses will ever make, and yet most never do it, because it feels technical. It is not, once someone has mapped it out for you in plain English. We do exactly that, and build it inside accounts you own. If you are one of them, we can help you get your week back.

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Advantage #1

Get Your Week Back

Think about how many times this week you copied something from one place to another. A name from a form into the CRM. A booking into an invoice. A client’s answers into a welcome email. Each one takes two minutes, and there are hundreds of them.

Can you survive doing it by hand? Yes, but every manual step is a place for a typo, a delay or a forgotten client, and every hour spent on admin is an hour not spent on the work people actually pay you for.

Automation turns a booked call into a paid, onboarded client while you are with the next one. The first time you watch a lead come in, get tagged, get a reply and land on your calendar without you touching anything, you will wonder why you waited.

Advantage #2

Follow Up Every Lead Without Lifting A Finger

Enquiries arrive by web form, DM, email and phone, and following up depends on someone remembering. The ones you forget are the ones you never hear from again, and they are usually the ones who went to a competitor who replied first.

What if I tell you every lead could get a reply within a minute, land in one pipeline tagged by where it came from and be reminded about the call they booked, all without you? That is not a sales team. That is a workflow, and it never has an off day.

Faster replies mean warmer leads. Warmer leads mean easier sales calls, and more of them turning into clients. That is the part that pays for the build.

Advantage #3

Answer Your Customers At 2am Without Being Awake

Your customers do not keep office hours, and across time zones, neither does your market. The same ten questions arrive at midnight, and by the time you reply in the morning, half of them have asked someone else.

An AI assistant trained on your own pages and documents answers those questions instantly, in your words, captures the lead and hands over to a human when it is unsure. It will not promise a refund it should not, because we set the topics it must never touch.

You wake up to a list of warm leads with their questions already answered, instead of an inbox to dig through. It is a win-win scenario for everyone, including your customers.

What's Included

What We Automate And Build

Every engagement starts by looking at how work actually flows through your business. The three services above are the usual starting points, and these are the building blocks behind them.

  • Process Audit

    We map how work moves through your business step by step and find the tasks costing the most time. You automate what matters first, not what is easiest.

  • Workflow Design & Build

    Multi-step automations that move data between your tools: forms, CRM, email, calendar, spreadsheets, Slack and accounting, with error handling so a failed step does not go unnoticed.

  • AI Chatbot Trained On Your Content

    A website or messaging assistant that answers from your approved pages and documents, captures the lead and hands over to a person when it is unsure.

  • CRM & Lead Routing

    Every enquiry lands in one pipeline, tagged by where it came from, assigned to the right person and followed up automatically. Nothing waits on memory.

  • AI-Assisted Development

    We use AI tools to build integrations and custom scripts faster, which keeps your quote lower. Every line is read and tested by Cylas Tee before it goes near your data.

  • Monitoring & Documentation

    Error alerts, a plain-English diagram of each automation and a recorded walkthrough. You know exactly how it works and what to do if a tool changes.

Our Automation Process

From Audit To Automated

Cylas Tee is a Certified ScrumMaster and a PMI Agile Certified Practitioner, and even a two-week automation gets run that way: a clear scope, short sprints, written updates and calls in your time zone. Most automations are live within weeks, not months.

  1. 01

    Discovery & Scope

    The hardest part is finding out where the hours actually go, because it is rarely where you think. We start with a short call in your time zone and a look inside the tools you already use, then map the workflow step by step: who does what, in which app, and what happens when something goes wrong. From there we agree which one process to automate first, which is usually the one that costs the most time, not the one that is easiest. You get a fixed quote before anything is built, and we will both know whether we are a good fit. Sometimes the honest answer is that a cheaper plugin already does it, and we will say so.

  2. 02

    Design & Prototype

    Before we connect a single app, you will see the whole automation on one page. We draw a plain-English diagram of every trigger, step and message, including what it should never do and when a human needs to take over. For an AI assistant, that also means the topics it must not answer and the exact moment it hands you the conversation. You approve the design, we adjust until it matches how your business actually runs, and only then do we build. Changing a box on a diagram takes minutes. Changing a live workflow that has already emailed your clients takes a lot longer.

  3. 03

    Build In Sprints

    This is where the Scrum training shows. We build inside your own accounts in short sprints, and at the end of each one you watch a recorded demo of the real thing running on real scenarios, not a slide about it. We test the awkward edge cases on purpose: the form with a missing phone number, the duplicate lead, the payment that fails, the question your chatbot should not answer. You send feedback in writing when it suits you, and we reorder what comes next together. Your job at this stage is mostly to say “that is not how we would phrase it” and we will fix it.

  4. 04

    Launch & Support

    Once you have signed off the demo, we switch the automation on with error alerts pointed at you, hand over the plain-English documentation and record a walkthrough so you can change a message or switch it off without asking anyone. Then we leave it running for a few weeks of real use and come back to review what the data shows, because real customers always find something the test cases did not. After that you choose: run it yourself, since it all lives in your accounts, or keep us on and we keep it monitored, tuned and growing, quoted monthly. Honestly, launch is the simplest step. The hard part was agreeing what to automate in the first place.

Automations & AI Pricing

If you’re looking for a “cheap” or a quick one-and-done automation.

We’re probably not the best fit.

And to be honest, no automation that survives contact with real customers was built in an afternoon with no error handling. The ones that quietly break and email the wrong client are the ones that were. It takes a proper look at how your business actually works, a clear design and a strong relationship between client and builder to make something you can trust to run on its own.

The following are our estimated price ranges based on similar projects in the past. However, the true investment can only be confirmed once the details are in place, after the process audit, when both parties understand the scope of the project. If you already know which task you want gone first, contact us directly to get a quote.

Our automation pricing generally falls into 3 starting points, plus an optional monthly plan:

Workflow Automation

One business process, automated end to end. Start with the one that costs you the most hours.

From$497USD per workflow

  • Process audit & plain-English diagram
  • Zapier, Make or self-hosted n8n
  • Up to 5 connected apps
  • Error alerts
  • Documentation & walkthrough
Automate My Workflow
Most Popular

AI Chatbot & Assistants

An assistant that answers from your own content and captures leads around the clock.

From$1,997USD one-time

  • Trained on your website & documents
  • Lead capture to your CRM
  • Website, WhatsApp or Telegram
  • Human handover rules
  • Conversation review & tuning
Build My AI Chatbot

CRM & Sales Pipeline Integration

Every lead from your forms and ads lands in one pipeline, followed up automatically, with the hot ones pinging your phone.

From$297USD one-time

  • Close, HubSpot or Pipedrive set up around your stages
  • Forms, ads & bookings connected
  • Follow-up sequences in your voice
  • Telegram or Slack hot-lead alerts
  • Dashboard & walkthrough
Connect My CRM

Prices are starting points. If you want us to keep the automations and the AI monitored, fixed and growing after launch, we quote that monthly. Software subscriptions and AI usage costs (e.g. automation platform or AI model fees) are paid directly by you. One-time builds: 50% deposit, 50% on launch.

FAQ

Frequently Asked Questions

Straight answers to the questions we hear most. If yours is not here, just ask.

Which Tools Can You Connect?
Most modern business software with an API. We work daily with Zapier, Make, n8n, GoHighLevel, Google Workspace, Airtable, Slack, Stripe and the OpenAI and Claude APIs, plus most CRMs, email platforms, calendars and accounting tools. If your stack is unusual, the process audit confirms it can be connected before you commit to anything. For a simple example of what a connected workflow looks like, see connecting Elementor forms to Google Sheets.
What Is The AI Chatbot Trained On, And Is My Data Private?
Only on content you approve: your website pages, FAQs, documents and any scripts you give us. Nothing is shared with other clients. The bot runs through API accounts you own, so you control the data and can switch it off at any time. We also set the topics it must not answer and a handover to a human whenever it is unsure.
Will An AI Chatbot Give My Customers Wrong Answers?
It can, if it is set up carelessly. That is why its answers are limited to your approved content, why risky topics like pricing exceptions, legal or medical questions and refunds go straight to a person, and why we read real conversations after launch and tune it. Human handover is part of every build, not an extra.
What Does “AI-Assisted Development” Mean?
It means we use AI coding tools to write integrations, scripts and custom logic faster than by hand, which keeps your quote lower and the delivery shorter. It does not mean unreviewed code. Cylas Tee reads, tests and signs off every piece before it touches your systems, the same as any other build.
Do I Need An Automation Or A Custom App?
Nearly always an automation. If the tools you use already do the job and the problem is the retyping, chasing and remembering in between, connecting them is faster and far cheaper than building something new. You only need a custom app when the thing you want does not exist yet or needs its own logins, data and screens. If that is you, see web app development. Either way, you get a straight answer on the audit call.
How Long Does It Take, And What Are The Ongoing Costs?
A single workflow is usually live in 1–2 weeks. An AI chatbot takes 2–4 weeks, including training and testing. After that, you pay the software and AI usage fees directly to the providers, which we estimate up front so there are no surprises. Keeping us on afterwards is optional. Everything keeps running whether you do or not, because it is all built in accounts you own.

Our Guarantees

Promises We Put In Writing

We would rather work for free than see an unhappy client. These are the guarantees every project comes with.

Fixed Quote Before Work Starts

Automation work has a habit of growing. One workflow becomes three, and the invoice grows with it. So we do it differently. After the process audit you get a fixed scope and a fixed quote, in writing, before anything is built. If you want another workflow later, we quote it before we touch it, not after. The only ongoing costs are the software and AI usage fees you pay directly to the providers, and we estimate those up front too. No surprises, no hidden extras.

You Own The Code And The Accounts

Every automation, every chatbot and every custom script is built inside accounts in your name: your Zapier, your GoHighLevel, your OpenAI or Claude API key. Nothing runs through a login you cannot see. If you want, just send us “We will take it from here”, we won’t take it personally, and everything keeps running exactly as it did, because none of it ever depended on us. We would rather you understand your own systems than be stuck with us.

Our Time Is Limited

Mapping a business properly takes time and attention, and Cylas Tee or someone from his team reads and tests every workflow before it goes near your customers. To make sure each client gets that attention, we only take on a handful of new projects each month. If you are remotely interested in getting your admin off your plate this quarter, we strongly suggest you contact us today to reserve a slot.
Reserve Your Slot

Got A Question?

Ready To Hand The Busywork To Software?

Tell us which tasks eat your week. You will get a short process audit and a clear picture of what to automate first. Every message is read and answered by Cylas Tee himself or someone from his team.

Book My Process Audit

Usually replies within 12 hours · Fixed quote before starting